A report on career development and personality types from Truity Psychometrics found that extroverts receive 25 percent higher salaries on average compared to their introvert counterparts. Although effective speaking is not the only skill a leader needs, it can be argued that it is one of the most important.
Getting up and talking through your slides won’t cut it anymore. That’s what everyone does.
Instead, think of an effective presentation as a three-legged stool, balancing each component perfectly. Yes, there is content, the reason for your presentation and your material, but that’s only one leg of the stool. The other two legs are the audience and the delivery of your content. When you bring together these three elements, coupled with the right preparation and practice, you have the formula for a great presentation.
Mastering all three areas cannot be achieved overnight. Instead, pick the leg you’re drawn to and focus on improving there first.
The “Why” and the “What”
Think about the last presentation you delivered. Can you clearly articulate the main point of “what” you delivered and “why” you delivered it? In general, presentations tend to be an opportunity to dispense information. That’s not good enough. We can easily deliver information through different media. We’ve all heard that time is the most precious resource we have. If you’re convening people to hear you present, you need to match the value of their time with something valuable in return.
We recommend starting with the end, which is the “why.” Why are people listening to you? To boil it down, the typical presentation has one of two goals: Either you’re delivering a message you want your audience to remember (sometimes called a “key takeaway”) or you’re urging your audience to do something (often referred to as a “call to action”).
Once you’ve established your goal, you can construct content to support it.We started with the “why,” but the other side of this leg of the stool is the “what.” Yes, you have slides, but what are you putting on them? As a presenter, you have an arsenal of content weapons at your disposal, including text, numbers, graphs, and images. Consider these tips as you think about conveying your “why” with the “what” you present:
Like tailoring a resume, customize your presentation to your target audience. Align your choice of language and the style of your materials with your audience (more on that leg in a moment). Your awesome radar chart may be packed with insight, but it may not be the best choice for a show-and-tell presentation to a kindergarten class.
Choose the right materials to effectively convey your message. Sometimes, this means forgoing PowerPoint and using other visual aids. For example, if you want to show a working demo of a passport control system, having the proposal team “check in” can better show the audience an interactive process.
Attention to color, theme, visuals, and layout can make “good” materials “great.” If aesthetics aren’t your strong suit, get help. A crisp, sharp image will be better received than a grainy, pixelated one.
Stories stick. There is always a story to tell. Stories demonstrate the points you are trying to teach. It is the application of theory to practice. Though many frameworks exist to help you create a story, one easy model is represented in the acronym STAR. What was the situation? What was the task to be performed? What actions were taken? And what were the results?
Of course, you have a lot of insightful things to say, but sometimes, presentations become needlessly complex. They can choke the audience with too much content. Instead, aim for simplicity. Remember, your audience can absorb only so much information. Use techniques such as visuals with words and pithy bullet points. Group information into logical chunks that build on one another, which helps your audience stay connected. The maxim “When in doubt, leave it out” is usually a good rule to follow.
Focusing on what you are trying to say, and why you are saying it, is, of course, the critical first leg of an effective presentation. Equally critical is the audience for that message and how you can adapt your message so it best resonates with them. Becoming audience-centric will round out your thinking about what you are trying to say and why. Thinking about the audience also helps you prepare to think about the third leg: delivery.
Whether presenting to an audience of one or a thousand, it is important to consider four aspects of your audience: context, demographics, personality, and variation.
To determine context, imagine yourself as an audience member sitting down to hear your presentation. In what setting are they hearing the message? What are the conditions of the room? What time of day is it? How much do they know about the topic? Has anything happened before the presentation that will influence their thinking? What are their expectations? Thinking through the context and setting of your presentation helps ensure that you aren’t tone deaf to the audience’s reality.
Considering the demographics of your audience (e.g., age, gender, race, religion, socioeconomic status, sexual orientation, political view, etc.) is the second aspect to consider. While demographics aren’t perfect predictors of an audience’s attitudes or demeanor (especially because stereotypes can get in the way), considering them will help you leverage “emotional intelligence” as you prepare for and deliver your message.
The personalities and social styles of an audience—particularly for smaller audiences—go a little deeper than raw demographics to consider the behaviors and messaging preferences for people. To get a handle on personality preferences, you can leverage formal models such as the Myers-Briggs Type Indicator or the DISC profile, or just your own sense of people. Either way, considering your audience members’ natural preferences for visuals, details, numbers, or information sequencing helps you to anticipate concerns, connect with listeners, and convey your message.
A common complication in becoming audience-centric is the variety you almost always encounter within the audience. This can even be true for an audience of one if that person seems to change preferences or reactions from one setting to the next. Variability can involve any combination of the three previous audience considerations—context, demographics, and personality. Your job as a presenter is to find common ground across your audience.
Once you’ve analyzed your audience, reconsider your message. Make sure your “why” and “what” align with your understanding of your “who.” Your audience analysis also helps you effectively deliver your content. It can help you read your audience and anticipate how you’ll handle audience reaction during the presentation.
Delivery, the third and final leg of our stool, is all about presenting to the audience. You might have the best content to share with the perfect audience. But a lackluster delivery is a sure way to turn off your audience. Remember, you are there at the pleasure of the audience. Consider the experience you want to create for them. While not an exhaustive list, these tips are low-hanging fruit to add polish to your delivery.
Do a little homework. Get to know the venue for your presentation. What kind of space is it? If you need a mic, can you get a lavalier and be hands-free or will you have a handheld? Will the projector include the right hookups for your laptop? When it comes to PowerPoint, assume the technology will fail. Have
a backup plan just in case.
Usually, you don’t have to be stuck behind the podium. You are the presenter; the audience should mostly focus on you. Yes, you’ll have content to show through visual aids such as PowerPoint. But don’t play second fiddle. Don’t always yield the stage to your visual aids. In general, you have five locations to use on stage: left, center, right, front, and back. Be deliberate. Maximize your use of the space to complement your presentation.
This can range from simple to complex, depending on the experience you are trying to create. It begins with your head and the facial expressions you use. If you talk about how you had to lay off 100 people and you have a big smile on your face, this might not connect well with your audience. Next, you have your arms and hands. Hands in your pockets might appear too casual, but flapping like a bird might be over the top. Find the right balance to articulate your points through your body language.
This wonderful built-in tool is often overlooked. A few strategic decisions can enhance what your audience hears. First, there is volume, ranging from loud to soft. Then, you have pitch, ranging from a high squeak to a booming bass. Pitch is a great tool to discern different characters in a story. Pace is the rate at which you talk. You may speed up during an exciting part or slow down as you build to a critical point. Finally, don’t forget about the powerful pause. If you just made the brilliant point of your presentation, don’t rush forward and keep talking. Pause. Give your audience a few seconds to absorb what you just shared.
Sports coaches and military leaders both practice for the same reason—so when the need is real, their teams can comfortably execute. As a presenter, strive for a one-to-one ratio between the time you spend creating content and the time you practice your delivery. For example, if it took you one hour to prepare that 15-minute presentation, you should practice delivering it at least four times. For more formal presentations, include additional time to record yourself, review, and adjust. This practice also prepares you for the inevitable technical glitches. When they can’t pull up your presentation, you should still be ready to deliver value to your audience—even without the slides.